11 Features Of A Corporate Training Management System That Enhance Its Usability

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There is more to a training and learning management system than just online available material, beautiful icons and menu layouts, call to action buttons, downloadable links, chat windows and easily navigable interface. Web based learning environment is very difficult to create when you do not have the right tools and appropriate applications, to begin with. It is very important to identify any shortcomings with your corporate training software before you begin to encourage your trainees and employees to adopt it and start learning.

Training software is an integrated platform for accessing training material, distribution and management of knowledge and enhancing accessibility to instructors, employees, and content curators from a distance. Its usability evaluation is going to throw light on the efficiency of any e-learning system that we might be thinking of using.

Appropriate Environment For Learning

Today a lot of enterprises are readily developing their very own e-learning and training management systems to deliver process and product knowledge, teach technical and soft skills, evaluation and other learning activities. One of the most important features of enterprise LMS is that it provides the most appropriate environment for learning and teaching. This environment is conducive to acquiring practical work-related knowledge and it is free of any time or distance restrictions.

But due to the complexity of the human nature and individual opinions and differences, the usability of any such application is going to vary. The usefulness and performance of your LMS are also going to score differently in the books of each individual user. But training management software can benefit both businesses and employees as well if you keep in mind a few of the most basic criteria that should be fulfilled when developing your corporate LMS.

Corporate Training Management System Software

Following are 11 major aspects of a robust LMS for corporate training that are going to make your platform the number one choice of users and the most preferred way of disseminating and acquiring knowledge:

Strong First Impression

According to an independent study, around 72% of the users have reported that an e-learning platform that does not have a responsive login user interface is not something they would prefer. When a user logs in for the very first time they are typically overloaded with information. This is the point of time when they start to lose focus of the goal with which they had come to the LMS in the first place. The best way to make the login procedure easier is to omit some facts and fields the very first time any user visits the platform.

Say No To Visual Inconsistencies

Appearance is going to matter a lot when you are developing LMS software. Every source creator should be allowed to integrate their own material into the system without compromising the visual appeal of the software.

Every instructor that is allowed to upload and append material to the system should be guided to use the same templates and file formats for a particular subject so that there are no visual inconsistencies when the learner tries to access the same material.

Preventing Error And Facilitating Recovery

When you want to make your corporate training management system more reliable, you will have to make its operation seamless and capable of error detection and recovery. Any wrongful tap or wrong format submission or download or incomplete upload should give the appropriate error messages to the user. Without the right error presentation, the usability of your training software is going to get hampered. This also takes us to the insufficient number of back buttons in the user interface. This is particularly relevant when the window is covered by an error message and there is no way to navigate back from it.

Efficient Scheduling Of Courses

In addition to pre-prepared training material, live training sessions hold their own importance allowing instructors to share real-world experiences, and learners to directly interact with instructors. And when you are able to schedule any class or lecture or session in advance, you are making a base for self-paced learning. Every instructor or teacher should be able to create courses and assign trainers to trainees with a click of a button. If multiple sessions are going to be held on the same topic, then every learner should have the option to choose a time that fits their work schedule the best.

Communicative Tools To Simplify Learning

If your training LMS has the feature to facilitate chats and Q&A sessions, you have actually picked a winner. This feature is going to facilitate assessments of courses and sessions and also allow executives to ask all their questions on a priority basis. The in-app chat feature will be available to all instructors to answer all the questions put forth. The instructors can know which questions are most frequently asked by the learners and create FAQs based on those for future training sessions. This will facilitate easy communication between the learner and the instructor.

Colors Schemes

As far as colors go, learners would find it very difficult to keep track of more than two colors in your e-training system. Experts are of the opinion that a complex triadic color scheme is not going to work when you are trying to encourage learners to focus on the study material and pay less attention to the color scheme.

A better solution is to come up with a standardized menu, uniform titles, similar-looking backgrounds and folder structures that do not distract the users at any step of the way. Similarly, any hyperlinks should always be in a uniform and bright color and also underlined for easy identification between the learner and the instructor.

Content Curation And Library

This feature is going to enable easy management of training content and courses. Any study material that has been uploaded into the corporate e learning platform needs to be published, curated, updated, edited and proofread and shared among the many users of the platform. This feature is going to create a knowledge base in your corporate LMS system which will also support download and upload features and on-demand learning as well. This will again facilitate self-paced learning, a feature we just talked about above.

Screen Sharing With Peers

This makes for a very advanced LMS for corporate training. The ability to screen share is going to facilitate real-time learning sessions. The instructor will be able to explain to the learners the concept that he finds difficult to grab and understand on the go from absolutely anywhere at any given point of time. Giving live examples and demonstrating experiments is also made possible with a screen sharing feature. This tool allows multiple users to access the session and put forth any doubts that they have on their minds.

Collaborative Learning

This is one of the most beneficial features of a robust LMS for corporate learning. Online discussions, collaboration projects and social media groups and group discussions are an important part of any online curriculum. Collaborative learning is possible through video conferencing and also by integrating third-party tools that facilitate external webinars and team participation in quiz contests and the like.

Use Of Whiteboard

This tool will allow the instructors engaged within your LMS software to draw flow charts and graphs so that the entire learning process can be made more attractive and visually appealing. By illustrating workflows and explaining both simple and complex concepts through equations and diagrams, learning can be made more fun and every subject can be made more approachable and interactive than ever.

Employee Knowledge Valuation

Any business undertaking should have the perfect tools to measure the impact of the training modules they have picked for their employees and trainees. After each session, the administrator should be able to assess the knowledge of the trainees and employees through surveys and quick assessment tests and various discussion forums that will be particularly designed to evaluate their knowledge. This feature is also going to enable engagement analytics with the help of poles and other feedback.

Other Than These Features Your Training Management System Should Provide The Following Benefits:

  • Interoperability and flexibility
  • Cost-effectiveness
  • Constant support and training modules
  • Ease of use
  • Scalability
  • Sustainability
  • Learning effectiveness
  • Consistency in downloading course materials
  • Post organization in forums and discussion portals
  • Super responsive and time-saving search

Final Thoughts

Any e-learning and training management system is incomplete without these features that enhance its usability. When you are aiming to develop a strong corporate training environment, the training and learning platform has to be easy to understand and of course add value to the skill sets of the learners. It has to be time-saving and industry-relevant as well. Without the aforementioned features that will make the use of the training software easy, equipping your employees with the latest knowledge and industry expertise is going to be near impossible. But Zapbuild is making this task possible for you. If you’re finding it difficult to create a training and learning management system for your business, you can rely on our expertise.

Aman Brar

(Chief Business Analyst at Zapbuild)

Are you looking for a technology partner to turn your business idea into a successful solution? Get free consultation from top IT experts – write to us at connect@zapbuild.com or call us at +1 (718) 213-4425 or +91-80471-16600.

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